Inside the workspace
Make room
for the work.
A first draft. A few references. A decision worth keeping. See how those pieces become a project you can come back to.
Follow Atlas, a sample product project, through the real Virlow interface. All screenshots use sample content.
01 / Write & collect
Start with a note.
Not a system.
For Atlas, that note is a spec: what a feature should do, the reasoning behind it and the questions still open. Use headings and lists to give the writing shape. Keep related notes open in tabs as the idea develops.
Keep the supporting files close.
Store documents and images as file items alongside your notes. Upload or download them in the workspace, and use the Files view when you need the reference rather than the write-up.
02 / Properties
Give the note
a next step.
Record an owner, a stage and a due date above the writing. Here, the Atlas spec is In review, with an effort estimate and a link to its reference.
Property definitions live on the workspace; values live on each note. That gives related specs the same fields without rewriting the setup each time.
Text, dates, numbers, links, checkboxes and tags: use the fields that fit the work, and leave the rest out.
Once a workspace has properties, its dashboard can lay them out as a table, as a board grouped by a stage, or as a calendar on a date, by the week or the month. The views are drawn on your device from the same encrypted fields, so the server never sees what they show.
03 / Plan the week
Know what
comes next.
Every workspace opens on a dashboard of its own. For Atlas, that is the open checklist items from its notes, a couple of notes pinned where they cannot be missed, and a table of the specs still in review, soonest first.
Tick a task on the dashboard and it is ticked in the note it came from. Drag a note from the list onto Pinned to keep it in front of you, onto Starred to star it, onto a board column to change its stage, or onto a calendar day to give it a date. From an open note, Pin to dashboard does the same without a drag.
With every tab closed you land on Home, the same kind of dashboard across all your workspaces, with a line at the top for jotting a note without leaving it.
Arrange the blocks yourself, or start from a Project, Research or Journal layout built from the workspace's own properties.
04 / Connect ideas
Keep the reasoning
within reach.
A spec rarely stands alone. Link it to the onboarding walkthrough or the note about offline sync instead of copying their contents into another document.
Outgoing links lead to those references. Backlinks show the notes that point here, so you can return to the weekly review that mentioned the spec and recover the discussion around it.
Workspaces give notes a home. Links let an idea belong in more than one conversation.
05 / Find your way back
Pick up where
you left off.
Come back to Atlas through its Research and Specs workspaces. Star a note you revisit often, or use tags to give it another way to be found.
Search matches note titles, contents and tags within the selected workspace or view. Open All when you want to look beyond the current workspace. Archive finished notes to move them out of the active view without throwing them away.
The goal is not a perfect filing system. It is finding the right context when the work starts again.
Your project comes next